---
title: POS Entry for Accounting Accuracy
description: Guide for recording Clubhaus orders into the POS accurately so accounting and Stripe deposits reconcile correctly.
---

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# POS Entry for Accounting Accuracy

Simplified steps for manually recording Clubhaus orders into the POS to ensure accounting systems and Stripe deposits reconcile correctly.

**![warning](https://support.joinclubhaus.com/hubfs/warning_24dp_17423F_FILL0_wght400_GRAD0_opsz24.svg) The Golden Rule:** Always enter the GROSS amount. Do not deduct Stripe fees, processing costs, or any other discounts at the POS level. The amount entered in POS must match the total charged to the guest’s card exactly.

 

**Standard Entry Categories**

| CATEGORY | DESCRIPTION | TAX TREATMENT |
| --- | --- | --- |
| Food & Beverage | Each individual menu item | Taxable |
| Delivery Fee | The flat fee for delivery service | Non-Taxable |
| Sales Tax | Automatically calculated by POS based on F&B | Liability |
| Gratuity / Tip | Any tip added by the guest at checkout | Per Accounting Standard |

**Quick Entry Workflow**

1. Verify the Stripe Receipt: Look at the total amount charged to the guest (Gross Total).
2. Enter F&B: Enter each menu item so that the ticket from the POS goes to the kitchen accurately.
3. Enter Delivery Fee: Use the specific “Clubhaus Delivery Fee” item or button.
4. Confirm Tax: Ensure the sales tax matches the Stripe receipt.
5. Final Check: The “Total Due” in the POS must equal the “Total Charged” in Stripe.
6. Close Order: Settle the order to the designated Clubhaus Clearing payment method.

 

**Worked Example**

STRIPE RECEIPT

Food & Drinks$100.00

Delivery Fee$10.00

Sales Tax (9.38%)$9.38

Tip$10.00

TOTAL$129.38

POS ENTRY

F&B Item$100.00

Delivery Fee Item$10.00

Tax (Auto-calc)$9.38

Tip/Gratuity$10.00

PAYMENT$129.38

→ to "Clubhaus Clearing"

 

**Troubleshooting & FAQ**

- What if the totals don’t match?
  
    - Double-check that the delivery fee wasn’t accidentally included in the Food & Beverage subtotal.
- Do I record the 5% Stripe fee?
  
    - No. The accounting department handles fee recognition in the accounting software. Your job is only to record what the guest paid.

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