--- title: Media Library description: Learn how to upload and manage images in the Media Library in the Utilities app. --- [Skip to content](https://support.joinclubhaus.com/en/knowledge-base/media-library#main-content) English Show submenu for translations [![wordmark\_dark\_green](https://support.joinclubhaus.com/hubfs/wordmark_dark_green.svg)](https://support.joinclubhaus.com/en/knowledge-base?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact Us](https://support.joinclubhaus.com/en/knowledge-base/contact-us) [Contact Us](https://support.joinclubhaus.com/en/knowledge-base/contact-us?hsLang=en) WELCOME TO THE CLUBHAUS KNOWLEDGE BASE - There are no suggestions because the search field is empty. 1. [Clubhaus Knowledge Base](https://support.joinclubhaus.com/en/knowledge-base?hsLang=en) 2. [Course Operator Guides](https://support.joinclubhaus.com/en/knowledge-base/course-operator-guides?hsLang=en) 3. [Utilities App](https://support.joinclubhaus.com/en/knowledge-base/course-operator-guides?hsLang=en#utilities-app) # Media Library ## How to upload and manage images in the Media Library in the Utilities app ### Accessing the Utilities App To change any and all things menu related for your course on Clubhaus, you must use the Utilities app. Go to the Utilities app: [utilities.joinclubhaus.com](http://utilities.joinclubhaus.com) ### What It Does The Media Library is where you upload and manage all the images used across your course dashboard: menu item photos, promotional banners, and course branding. You can organize images by category, search by name, preview thumbnails, and assign images directly to menu items. Super admins also have the ability to create stock images that are shared across all courses. ### How It Works (Step by Step) - From the left sidebar, click **Media Library**. You will see a grid of thumbnail images already uploaded to your course. Use the **search bar** at the top to find images by name. - To filter by category, click the **Category** dropdown and select a category (for example, "Food," "Beverages," "Branding"). - To upload a new image, click the **Upload** button in the top-right corner. - Drag and drop your image file into the upload area, or click **Browse** to select a file from your computer. - Give the image a descriptive name (for example, "Grilled Chicken Sandwich") and choose a category. - Click **Save** to upload. The image will appear in your library within a few seconds. - To assign an image to a menu item, you can either do it here (click the image, then click **Assign to Item**) or from the Menu Items page when editing an item. - To delete an image, hover over the thumbnail and click the **trash icon**. Confirm the deletion when prompted. - If you are a super admin, you will see a toggle labeled **Stock Image**. Turning this on makes the image available to every course in the system. ### What the User Sees The Media Library page shows a responsive grid of image thumbnails. Each thumbnail displays the image name below it and a small category badge in the corner. Hovering over a thumbnail reveals action icons for editing, assigning, and deleting. At the top of the page, there is a search bar on the left and an Upload button on the right, with category filter tabs just below. When you click an image, a detail panel slides in from the right showing the full-size preview, the file name, upload date, file size, assigned menu items, and action buttons. ### When Things Go Wrong PROBLEM WHAT HAPPENED WHAT TO DO Upload fails The file may be too large or in an unsupported format. Make sure the image is a JPG, PNG, or WebP file and is under 5 MB. Image looks blurry The original image resolution is too low. Upload an image that is at least 800 x 600 pixels for best results. Cannot delete an image The image is currently assigned to one or more menu items. Remove the image from all menu items first, then delete it. "Stock Image" toggle is missing You are not a super admin. Only super admins can create stock images. Ask your administrator if you need this ability. Image does not appear after upload The page may need to refresh, or the upload is still processing. Wait a few seconds and refresh the page. If it still does not appear, try uploading again. ### Tips and Gotchas - **Supported formats** are JPG, PNG, and WebP. Avoid using BMP or TIFF files, as they will not upload. - Images are automatically resized for thumbnails, but the original full-resolution file is kept for display on the golfer's mobile app. - Use descriptive names when uploading. "IMG\_4032.jpg" is much harder to find later than "Clubhouse Burger." - Stock images (super admin only) appear in every course's library, but individual courses cannot edit or delete them. - When you assign an image to a menu item, that same image can be reused across multiple items, so you do not need to upload duplicates. - Deleting an image is permanent. There is no recycle bin or undo. - If you are uploading many images at once, you can select multiple files in the file browser before clicking Open. ### Frequently Asked Questions - **Q: What is the maximum file size for an image? **A: 5 MB per image. If your image is larger, resize or compress it before uploading. - **Q: Can I replace an image without changing the menu item assignment? **A: Yes. Click the image, then click Replace. Upload the new version and it will automatically update everywhere that image is used. - **Q: What happens to a menu item if I delete its image? **A: The menu item will display a default placeholder image until you assign a new one. - **Q: Can I organize images into custom categories? **A: The available categories are preset (Food, Beverages, Branding, etc.). If you need a new category, contact Clubhaus support. - **Q: Do golfers see the image names I enter? **A: No. Image names are only visible to you in the dashboard. 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